The everyday problem
Extracting information and acting on it are different responsibilities. A system may produce a plausible interpretation of a document without having enough context to update another system. Combining those steps invisibly makes review harder and can hide where an error entered the workflow.
A practical approach
Treat extraction, validation, approval, and execution as distinct stages. Define what evidence each stage needs and which outputs can move automatically. Give reviewers a way to see the source and proposed action together before approving a consequential update.
Try this with your team
Draw four boxes for a sample document workflow. Label the output of each stage and the condition that permits movement to the next one.